Acctora — Invoice processing that shows its working
Acctora
For UK businesses & accountancy practices

Invoice processing that shows its working

Acctora reads invoices, credit notes and debit notes, runs the arithmetic checks a reviewer would run, and routes anything doubtful to a person — with the source document pinned to every field. Whether you do your own books or run them for clients.

Built by an accountant. The review and export gates follow how accountants actually sign off work — not what was easiest to automate.

Start free trial See how it works

14 days free. No credit card required — you're processing invoices in about two minutes.

  • Every field source-linked
  • Deterministic checks
  • Sign-off before export
app.acctora.com Live product
Acctora purchases inbox: two invoices extracted, matched and ready to route
Two invoices in — extracted, matched, ready to route.Matched
How it works

Four steps, and a person holds the pen at two of them

01

Capture

Invoices, credit notes and debit notes land in one document inbox — uploaded, emailed in, or dropped from cloud storage.

02

Validate

Totals, VAT, duplicates and supplier matches are checked with rules you can read. The same document always gets the same answer.

03

Review

Anything ambiguous goes to a reviewer with the reason stated — never a silent guess. Corrections are logged, not overwritten.

04

Export

CSV or JSON is generated only after the sign-off gate closes, and it carries the decision trail with it.

The product principle

What Acctora is — and what it deliberately isn't

Acctora is

  • An evidence layer. Every extracted field links back to the exact place on the source document it came from.
  • A set of checks you can inspect. VAT arithmetic, duplicate detection and supplier matching are deterministic rules, not vibes.
  • A review queue with reasons. When something is held, the screen says why, and the correction becomes part of the record.

Acctora isn't

  • Autonomous bookkeeping. Nothing posts anywhere without a named person signing it off.
  • A black box. If Acctora can't show you where a number came from, it doesn't ask you to trust it.
  • A system of record. Your ledger stays your ledger. Acctora prepares clean, evidenced entries for it.
Who it's for

Two ways into the same controlled workflow

Bookkeepers & accountants

Run client purchase ledgers through a queue that shows extraction evidence, exception reasons and export readiness — before anything leaves the workflow.

Practice and bookkeeper workflow

Businesses

Send supplier documents into an accountable process and see what's waiting, what's ready, and what a person still needs to look at.

The business view
Get started

Put last month's invoices through it — free

14-day free trial, no credit card. Already in the hands of practising accountants ahead of launch; keep every export whatever you decide.

Start free trial See pricing
Practice and Bookkeepers

Review queues that show the work, not just the result

Every extraction shows its source. Every validation names the check it ran. Every export records who approved it and why — so the file you send onward is one you can defend.

Start free trial Read the guides
Documents awaiting review Today
INV-2026-0342Severn Office Interiors · £1,420.80 — all checks passed
Ready
INV-2026-0343Bramwell Print & Packaging · £3,612.00 — VAT rate differs from history
Needs review
CRN-2026-0088Mercia Facilities Group · −£280.00 — credit matched to source invoice
Ready
DBN-2026-0019Calder Haulage Ltd · £156.00 — debit note linked, awaiting confirm
Needs review

Held items always state their reason. Clearing one logs your decision.

4 in queue
Practice and bookkeeper features

Built around how sign-off actually happens

Each feature exists to answer a reviewer's question — where did this number come from, what was checked, and who agreed?

Evidence-linked extraction

Click any value to see the exact region of the document it was read from, with the confidence score and any competing interpretation.

Deterministic validation

VAT arithmetic, duplicate detection and supplier matching are rule-based checks you can open, read, and adjust. No hidden heuristics.

Configurable routing

Set approval thresholds by amount, supplier or document type, and route exceptions to the right person in the practice automatically.

Audit-ready exports

Every CSV or JSON export carries its decision trail — who approved each document, when, and what evidence they saw at the time.

Supplier memory

Corrections you make teach Acctora each supplier's layout, so the same mistake doesn't come back next month.

Multi-client workspaces

Each client gets isolated documents, supplier lists and approval rules. Switching clients never mixes their ledgers.

A working day

From inbox to export without retyping anything

01

Morning batch

Drop the day's client documents in. Extraction runs while you clear yesterday's queue.

02

Triage

Clean documents line up as ready. Exceptions arrive already labelled with what tripped them.

03

Judgement calls

You spend your time on the ambiguous supplier names and odd VAT treatments — the part that needs an accountant.

04

Sign-off & export

Close the gate, generate the file, and the audit trail travels with it.

Measured honestly

What we measure with the accountants testing Acctora

Practising accountants are running Acctora on real client work ahead of launch. We track three numbers — and we'll publish results only once they've been earned.

Keying time per document

Minutes spent per invoice before and after Acctora, measured on the same client ledgers.

Exception rate

How many documents genuinely needed a person, and whether the stated reasons held up.

Corrections caught before export

Errors the gate stopped that would previously have reached the ledger.

Practice and Bookkeepers

Put a month of purchase invoices through it

Free for 14 days on your real documents with your review rules — no card details. If the numbers don't move, that's your answer, and ours.

Start free trial See pricing
Businesses

Know where every supplier invoice stands

No more wondering whether an invoice was received, checked, approved or exported. Acctora shows each document's position in the pipeline — and who it's waiting on.

Start free trial How the workflow works
Your invoice pipeline June 2026
Being checked3 documents in extraction and validation
In progress
Waiting on a person2 documents held for review — reasons attached
Action needed
Approved, ready to export12 documents signed off and queued
Ready
Exported this month47 documents sent to your accounting system
Done

Every stage is visible to you and your bookkeeper — the same screen, the same truth.

Business features

Visibility without becoming the bookkeeper

Send documents any way you like

Drag and drop, forward by email, or connect cloud storage. PDFs, photos and scans all land in the same inbox.

Live status, not status meetings

See processing, held, approved and exported counts at a glance — instead of chasing your bookkeeper for updates.

An accountable trail

Every document keeps its history: when it arrived, what was checked, who approved it, and when it left.

Businesses

Bring your bookkeeper — Acctora works best shared

The same pipeline serves both sides. Start the free trial yourself, or introduce your practice and we'll get you both set up.

Start free trial
Resources

Guides we're writing as we build

We publish guides when they're finished, not before. Here's what exists, what's in draft, and what's planned — honestly labelled. Ask for any of them and we'll send the draft.

Getting started with Acctora

Setting up a workspace, connecting a document inbox, and running your first batch through the review queue.

Available

How the validation rules work

The full list of deterministic checks — VAT arithmetic, duplicate detection, supplier matching — and how to adjust their thresholds.

Available

Export formats reference

Column-by-column specifications for the CSV and JSON exports, including the decision-trail fields.

In draft

Integration guide — Xero, QuickBooks, Sage

Direct integrations are on the roadmap; today, exports are CSV/JSON built to import cleanly. This guide ships when the integrations do.

Planned

API reference

REST endpoints and webhooks for pushing documents in and pulling evidence-linked results out. Available to trial accounts now.

In draft

Want a draft early? Everything marked “in draft” can be shared as-is — imperfect but useful. Tell us which one and we'll email it over.

Request a draft
Questions

Can't find what you need?

Ask directly — while we're this early, questions are answered by the person who built the thing.

Email us
Pricing

Plain plans that start free

Every plan includes evidence-linked extraction, deterministic validation, human sign-off gates and CSV/JSON export — and starts with a 14-day free trial. No credit card required.

Starter
£49/month

For small practices processing up to 500 documents a month.

  • Up to 500 documents/month
  • 2 team members
  • Standard validation rules
  • CSV export with audit trail
  • Email support
Start free trial
Most practices Professional
£149/month

For growing practices with multiple clients and higher volumes.

  • Up to 2,500 documents/month
  • 10 team members
  • Adjustable validation rules & routing
  • CSV + JSON export with audit trail
  • API access
  • Priority support
Start free trial
Enterprise
Custom

For large practices and businesses with bespoke requirements.

  • Unlimited documents & team members
  • Custom validation rules
  • Custom integrations
  • Named account contact
  • SLA
Contact us

Accounts created before launch keep these prices for 12 months, whatever they become later.

Common questions

Asked and answered

How does the free trial work?

Seven days, full access, no card details asked. Upload your real documents, run your own review rules, and export everything. At the end you pick a plan — or walk away with your exports and your audit trail.

Can I change plans later?

Yes — upgrade or downgrade any time. Changes take effect at your next billing cycle, and nothing about your data or history changes with the plan.

Do you offer annual billing?

Yes. Annual billing works out to two months free — use the toggle above to compare. You can switch between monthly and annual from your account settings.

What happens to my data if I leave?

You export everything — documents, extracted fields, and the full decision trail — in CSV and JSON. Your account data is retained for 30 days after cancellation, then deleted.

Which accounting systems do you work with?

Today, exports are CSV and JSON designed to import cleanly into Xero, QuickBooks and Sage. Direct integrations are on the roadmap; we'd rather ship them properly than list logos early.

Contact Us

Speak to Acctora

Company
Griffin Services Limited, trading as Acctora
Address
TBC
Phone
TBC
Email
hello@acctora.com
Next step

Start your free trial today

Real documents, real checks, no card required — set up in about two minutes. If it doesn't earn its keep, you'll have the numbers that say so.

Start free trial
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